Day of Wedding Coordinator

Are you getting married? Do you need someone to help with final details on the day of your wedding, but don’t know where to turn? Well, I can help! I provide “day of wedding coordination” at a reasonable price! I will ensure that nothing is forgotten and will handle any “surprises” that may arise. Below is a brief overview of what is included.

Prior to Reception:

  • Greet vendors and instruct them as to where to set up (i.e. band/DJ, florist, baker and caterer)
  • Make sure band, DJ or designated emcee can correctly pronounce the wedding party’s names (and in the right order) for the introductions
  • Make sure Cocktail Hour and Reception décor is set up according to plan
  • Make sure all flowers are set up according to floral order
  • Make sure reception décor is set up according to plan
  • For outdoor tents, make certain that lighting is arranged and working appropriately
  • Meet with catering staff to confirm food timeline
  • Set up guest book, cake cutting utensils, and champagne flutes
  • Set up table numbers and menu cards
  • Set up favor table or place favors at individual seats
  • Assist catering and/or venue staff with remaining setup needs
  • Look over guest tables and head table to confirm they are set up properly
  • Review final set up before guest arrival

Reception Management

  • Ensure proper flow of Cocktail Hour food and drinks
  • Encourage guests to take their seats at the appropriate time
  • Help guests locate their escort cards and dining tables
  • Locate Bride, Groom and wedding party and instruct them to stay to the side of main dining room until they receive cue for their introduction
  • Cue band, DJ or designated emcee when the majority of guests have found their tables and Bride and Groom are ready to be introduced
  • Cue band/DJ, photographer, videographer and immediate family members of the Bride and Groom when important events take place at reception (i.e. first dance, parent dances, cake cutting, and toasts)
  • Know the catering service’s schedule, and help ensure that guests are served at the appointed time.
  • Distribute final payments/gratuities to vendors at the end of the night
  • Prevent and fix any problems that may arise during the event
  • Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to
  • Collect gifts and personal décor items and ensure they reach the designated family member, room and/or vehicle

Please contact me for pricing and a free consultation.

 

 

 

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